Need For Email Use Policy All Too Obvious

by Philip Wild on April 8, 2013

The recent case of two young lovers whose amorous emails to each other were mistakenly copied to the wider world emphasises all too clearly why firms need an “email, internet and social media use” policy for all members of staff. Phil Astles, a partner in Kidd Rapinet’s Slough office comments: “It’s easy to laugh at what happened but, firms should bear in mind the possible ramifications.”

In the case in question a young lady in Aberdeen, Melanie, emailed her boyfriend Eric whilst at work. He also worked for the same firm, and responded using the firm’s email. Their emails commented on how much and how often they enjoyed their lovemaking. Unfortunately the young lady inadvertently attached the series of emails to another email to a fellow employee, and the whole exchange “went viral” as they say. Much to everyone’s embarrassment. Although the young couple’s employers took a fairly relaxed attitude to the sorry affair and did not intend to discipline either of them, the couple subsequently resigned.

Phil Astles comments: “You only have to imagine if the exchanges had been very much more explicit, or even were accompanied by graphic images to begin to see why employers need a policy to be in place, both to educate and to deter.” If you feel you would like to know more, call Phil Astles on 01753 532541 for further information.